Guidelines for the Exchange of Oil Samples/Results between countries, and on Oil Spill Identification
Before we start people who collect samples need to wear the correct PP.
This photo left shows someone with no knowledge of what he is doing wrong.
No PPE, no lifejacket, plastic small necked bottle, not much intelligence if any.
I am sure the sample went to the wrong place as well.
Preliminary remark (Bonnagreement.org)
Oil spill identification is conducted by experienced and specialised laboratories in order to determine whether a relationship exists between spilled oil samples and suspected source samples. In the case of “mystery” oil spills, i.e. where there is no suspected source, chemical investigations can be of great help in identifying possible sources.
The ensuing expert’s report can then be used in criminal and civil proceedings to help identify or confirm the responsible party. Chemical analytical results are thus used to attach responsibilities, assess penalties, and help recover cleanup costs incurred during an incident.
This document is Part 1 - Oil sampling for the purpose of source identification of two parts
Part 2 - Analytical method and reporting is not covered here.
The following guidelines on oil sampling are approved by the network of experts on oil spill identification within the Bonn Agreement (Bonn-OSINET).
Relationship with deliverables of the European Committee for Standardization (CEN):
The techniques of sampling for oil spill identification given in these guidelines are also reflected in the CEN-Technical Report CEN/TC BT 120: Oil Spill Identification –Waterborne petroleum and petroleum products sampling.
The oil spill identification experts of the Bonn Agreement recognised that Part 2 of CEN/TC BT 120, “Analytical methodology and interpretation of results”, needs additional work. They are working on a joint methodology and a corresponding upgrade of this CEN/TR.
(Part 1) Oil sampling for the purpose of source identification
Forensic investigations may form part of a whole chain of activities undertaken to gather information about a given oil spill. Sampling is the first step in the process of obtaining information about the spill. Information about the physical and chemical properties as well as behaviour will facilitate decision-making during response to the oil spill. The many different purposes of sampling, and how sampling activities can be organised, are described below.
The oil sampling activities described in this manual are limited to forensic investigations.
This manual is intended to aid the sample taking person in the proper procedures involved in oil sampling for source identification. If the sampling is not done in a proper way the results of the analysis will not be as accurate as they could otherwise be.
Samples can be taken from the water surface, suspected polluter or the shore line. Oil spill sampling of released oil is described in Section 3. Oil sampling on board vessels is described below.
Handling of samples and documentation of samples is described in Section 5. At the end of the document sampling kits are presented, and oil spill sampling is summarized in the form of a sampling checklist.
All personnel involved in sampling need to be trained to ensure that the sampling is performed in a correct way. This is also something that will be questioned by lawyers in the legal process following an oil spill. When samples are taken at a suspected polluter it is important that the sampler has been working on board ships. This will ensure that he/she has knowledge and experience of the piping systems in machinery spaces and cargo systems.
Training should be ongoing to make sure the level of competence is maintained over time.General remarks
All spills encountered and all potential sources of spills should be sampled. It is important to take samples from both spill and source even when it is clear where the spill originates from. From the outset, the type of sampling equipment and routines described in this document should be used.
Sampling procedures which are connected to liability investigations must be performed with great care and accuracy concerning spills as well as suspected sources. Every action should be taken to prevent a deterioration in the samples’ value as evidence.
Even if an oil spill has scattered, and only a thin sheen remains, every possible effort should be made to take at least a small sample. No sample volume is too small to be shipped to the laboratory. The laboratory can often analyse very small oil samples – for example, water samples that seemingly consist of pure water or sample pads that do not show any visible traces of oil.
If any part of the oil spill differs in any respect from other parts, take extra samples to check if more than one spill has occurred in the area.
If the spill response operation continues for more than one day, samples should be taken every day to make it possible to determine the degree of weathering of the oil as well as possible contamination by other oils.
If an oil sample is suspected of containing contaminants, take blank samples, if possible, of the contaminant. Surface waters in harbours and estuaries may contain traces of various petroleum products. When spills in such waters are sampled, it is therefore also important to provide the laboratory with blank samples of the water.
Samples and sampling equipment should be handled and stored so that the samples cannot be manipulated, mixed up, or be contaminated by other substances. Samples should be handled as legal evidence and should be kept in a “chain of custody” until identification and possible legal procedures have been completed. Therefore, always use the sealable and individually numbered safety bags described later in this document.
A bottle containing a sample should not be placed in the sampling kit containing the clean equipment. Reusable sampling equipment should always be very carefully cleaned, and put into clean plastic bags, before restoring it to the sampling kit case. Used sample bottles must not be used again - not even after careful washing.
Make notes of all relevant information about samples and sample sites. Use a digital camera or a video camera to record observations which are considered important to the investigation.
The samples should be sent as soon as possible to the laboratory. Quick handling of samples is important. If the transmission is delayed, the samples should be kept at a temperature of less than +4°C (but not be frozen).
Used equipment should be replaced as soon as possible so that the sampling kit case is always fit for use, and so that new samples can always be quickly packed and sent away.
Amounts differ from country to country so there is a need to find out what is required at your location.
The rule of thumb is the more collected the better but even a small sample is better than nothing.
These tables show the amounts required in left Australia and right in the United Kingdom from my archive, they may have changed so there is always a need to keep up to date.
Oil spill sampling
Thick waterborne layers, oil globules and tar balls
Focus the sampling on thick parts of the spill. If the spill is large, it is important to take samples in several positions within the spill to get a representative sample selection.
Globules, balls and thick parts can often be sampled directly with a sample bottle. Fill the bottle with as many balls as possible or skim oil from the surface by repeated sweeps with the bottle. Remove the water which has entered the bottle. One method of doing this is to close the lid and hold the bottle upside down for a minute to let the oil float upwards to the bottom of the bottle so that the water can be drained by careful opening of the lid. Then continue to skim oil and try to get the bottle approximately three-quarters full of de-watered oil (i.e. 50-70 ml). Further techniques to concentrate the oil into the sampling bottle:
Polyethylene cornet or conical Teflon® bag
Floating brown oil layers or tar balls on the water surface can often be sampled by a polyethylene cornet. The cornet should have a wide hem into which a metal ring can be threaded. First cut off the tip of the cornet as shown in the picture.
A holder is fitted onto the ring and by means of this holder the device can be fastened to a boathook or the like. The assembled device is swept through the spill so as to skim as much oil as possible.
The water in the cornet is slowly let out and the drainage is stopped when the last drop of water has escaped. Then the oil in the cornet is filled into a 100 ml wide-neck sample bottle. The same procedure is then repeated once or several times until the bottle is approximately three-quarters full of de-watered oil.
One useful refinement of the skimming technique involves the use of a bucket with small holes in the bottom allowing much of the water to drain away from the oil. After drainage of water, the skimming technique may be repeated several times to increase the amount of oil in the bucket. Finally, the oil may be transferred to the sample container by means of a stainless-steel or Teflon® scraper used to scrape the sides of the bucket.
Sampling of thin oil films (sheens)
A special Teflon® pad can be used if the oil film on the water surface is very thin (“rainbow sheen”, “blue sheen”, “silvery sheen”). The use of a Teflon® pad can dramatically increase the amount of oil sampled. The pad material should be Teflon® (or a similar inert polyfluoropolymer) because other materials interfere with the subsequent analytical processes in the chemical laboratory.
A practical arrangement for handling a pad is shown in the figures to the right. Great care must be taken during sampling to avoid contamination of the sheen by traces of oil from the sampling vessel or from other sources. The pad should be swept in the spill preferably until it is coloured by the oil. However, it should be emphasized that the pad may have absorbed a sufficient amount of oil even if the pad has no sign of brown colour.
After a sufficient number of sweeps the Teflon® pad is carefully put into a sample bottle. The peg can be used to push the pad into the bottle. Another clean wooden peg of any kind can, if necessary, be used to assist in the procedure. It is important to avoid contact with any item that might contain traces of strange oils.
Taking oil samples on beaches and from oiled animals
Take samples in every continuous oil slick. In the case of a spill which is scattered over a long coastline many samples should be taken to enable a mapping of the oil distribution on the shores.
The oil should be scraped off oiled items and transferred into sample bottles. Avoid, if possible, contamination in the bottles by sand, grass and other debris. In exceptional cases when it is difficult to obtain clean oil samples, it is acceptable to place small oiled items (pebbles, small pieces of wood, etc.) in the bottles.
Any remaining traces on the shore from earlier oil spills must be carefully avoided during sampling a specific new spill. Take extra samples if there is any suspicion of more than one oil spill in the area (differing colour, consistency, etc.). Always take blank samples in instances of hesitation. This is especially important when oil samples are scraped from creosote-impregnated wood.
Never take whole animal samples, body tissues, etc. which may become rotten during shipment. Try to cut off small parts of oiled feathers, fur, etc. Put the material directly into a sample bottle.
Use of sampling buoy from an airplane
It is possible to drop a sampling buoy into an oil spill from an air craft. Attached to the buoy there is a Teflon® pad. Below are instructions on how such a sampling buoy should be handled when recovered from the surface of the sea.
1. Take a record of position, wind and sea currents.
2. Lift the buoy from the water without touching the sample pad with fingers.
3. Allow excess water to drain off from the sample pad. Check that the sample does not contain animal tissue which might rot during transport.
4. Insert the sample pad into a sample bottle. Pushing the pad with a clean peg of any kind can facilitate the insertion of a sample pad. Perform this without touching with fingers or contact with items that might contain disturbing contaminants.
The samples should be immediately transported to a sampling coordinator. Quick handling of samples is important. The samples should be kept below a temperature of +4°C.Use of helicopter sampling device
Oil samples can be taken with equipment attached to a helicopter.
The diagram right shows the helicopter sampling device.
Due to the buoyancy of the 3 empty bottles, initially the apparatus floats horizontally on the water surface, so that water and surface layer film can flow into the sampling bottle (4). After filling, this bottle sinks down and thereby directs the opening upwards, so that water can no longer flow into or out of the bottle.
Under adverse conditions (rough seas, thin oil films) a small stripe of a Teflon®-net may be attached to the sampler (kept in place by two plastic screws). When the sampler is lowered to the sea surface, this Teflon® net is thus laid upon the oil film. After sampling, the Teflon® net is put into the glass bottle.
This sampling device may also be used from bigger ships or from bridges in harbours.
Investigations and oil sampling on board vessels
Samples must be taken on board ships observing appropriate caution in accordance with current safety regulations. During sampling on board ships the recommendations below in paragraphs 5.4 – 5.10 “General advice and directions for safety routines” should be followed carefully.
It is often difficult to obtain relevant oil samples on board suspected sources. Yet, it must be emphasized that it is of the utmost importance for an oil spill investigation that suspected sources of the spill are traced as far as possible and that reference samples are taken. Sometimes during sampling on board a vessel it is necessary to get assistance by the crew under control. However, it is quite wrong to accept unknown samples which are handed over by representatives from the ship or the shipping company.
Use a digital camera or a video camera to record observations which are judged to be valuable for the investigation.
General advice and directions for safety routines
Directions must be obtained from the ship's officers about how sampling should be performed in the light of the safety regulations current on board the ship. Sampling in tanks and spaces within the ship’s Hazardous Areas should preferably be carried out by the ship’s own crew. Sampling performed by the ship’s crew should be strictly supervised by the personnel responsible for the sampling in order to avoid manipulation.
If the ship has its own sampling equipment, this should be used if possible. If this is not possible, sampling should be performed by means of external equipment only after approval by the ship’s officers or by a ship-surveyor.
When samples are taken in tanks containing volatile petroleum products the following advice should be observed:
The following safety directions are based on the “International Safety Guide for Oil Tankers & Terminals“ (ISGOTT):
Equipment made of metal for sampling and ullage-sounding must not be brought into the tank, or be left in the tank, during loading or within 30 minutes after loading has stopped. Examples of such equipment are steel measuring tapes and steel measuring sticks. Non-conducting equipment without metal parts may generally be used at any time. Cords, however, used for lowering equipment into tanks must be made of natural fibres (not synthetic materials).
Equipment made of metal for sampling and ullage-sounding can be used 30 minutes after loading has stopped. However, it is important that the equipment is firmly grounded to the ship’s hull before it is brought into the tank. The equipment must remain grounded until after it has been removed from the tank.
Taking soundings and samples by means of pipes which are designed for this purpose is allowed at any time.
The following guidance is given on the taking of samples.
It may be difficult to obtain oil samples from tanks on board ships without opening manhole covers or drawing off pipes or pumps. However, it is often possible to use sounding pipes with a sample collector and glass tubes according to the adjacent figure. It is used with a steel measuring tape equipped with a carbine hook and a ground wire.
A clean, unused 10 ml glass tube is put into the sample collector which is hooked onto a steel measuring tape which must be grounded before starting the sampling. The oil sample is collected through a sounding pipe and transferred to a 100 ml sample bottle. The glass tube is discarded and the sample collector must be thoroughly cleaned!
The bottom of the sample collector has the shape of a cone, which makes it lie down horizontally on the bottom of a tank. This makes it possible to get samples even from very shallow oil layers in a tank.
The sample collector and the steel measuring tape are reused and must therefore be cleaned off properly after usage. This is done by wiping them off with a cloth. Very small amounts of oil which cannot be wiped off will not contaminate the sample as long as the sample is proportionally much larger.
Left The steel measuring tape must always be grounded to the ship’s hull when oil samples are collected through a sounding pipe.
The Teflon® pad is very easy to use. However, the pad is much more sensitive to contaminations than the sample collector as the amount of oil in the pad is usually very small. The pad should therefore be used only when necessary and must be handled carefully so that it is not contaminated by other oils than the sample oil.
The Teflon® pad may well be attached to a cord and lowered down into machinery spaces which are difficult to reach.
Checklist for sampling in cargo oil systems
The following is a checklist for sampling in cargo oil systems:
Take samples of oil residues from all possible sites.
Legend for the diagram left
1. Cargo oil pump, usual centrifugal type, 2-4 pcs
2. Pump mudbox, often combined with a vacuum tank for pump evacuation
3. Cargo oil piping in cargo tanks with branchings and connections to the cargo tanks
4. Pump riser to deck and piping on deck
5. Manifold with land connections
6. Pump shunts that allow loading through the piping system (these are sometimes arranged directly from the deck pipes to the bottom pipes, so called “drop lines”)
7. Cross-over at the pumps’ pressure side, simultaneous connection overboard (sometimes separate pipes)
8. Pipe at the pumps’ suction side with connection to sea valves
9. Discharge overboard from the pumps’ connection pipe at the pressure side
10. Ballast pump pipe from the pumps pressure side to sea valve. (This is an earlier alternative to discharge according to 9, and in such case arranged at both sides. The alternative according to 9 is required on new ships. Arrangements according to both 9 and 10 do not exist at the same time.)
11. Sea inlet, usually from both sides
12. Return pipe from overboard connection to slop tank
13. Shunt for drainage of cargo pipes to the suction side of the system
14. Stripping pump, usually plunger type, 1-3 pcs
15. Stripping ejector, 1-3 pcs, sometimes none
16. Suction pipe from the pump room keel
17. Stripping pump’s direct suction from slop tanks
18. Stripping suction pipe from the cargo oil piping
19. Stripping system’s connection pipe at the pressure side with overboard pipe
20. Stripping system’s overboard outlet (may be combined with 9)
21. Stripping pump’s pipe for drainage to land
22. Feeding to the tank washing system
Sampling in machinery spaces
The following is a checklist for sampling in machinery spaces:
In addition, the sampler should be aware that oil from the engine room may have been discharged by the emergency bilge pump. This is usually done by an ejector driven by the fire pump or a sea water pump which can also be used as a bilge pump. If there is any suspicion of this:
Basic oil handling systems
The diagram right shows the basic oil handling system of a well-equipped modern ship, a common ship and ships smaller than 400 GT:
Legend for the diagram right
Taking soundings of ullage and oil-water interface levels
In some investigations there is a need to calculate the oil volume in a tank where water has penetrated. This can be done by gauging or sounding the tank’s ullage and oil-water interface level (see the figure below).
Ullage and interface gauging is done in cargo and bunker tanks. Taking soundings is the most common method for ballast and fresh water tanks, cofferdams, etc. Whether a given tank gauge figure is an ullage or a sounding value can be checked in the ship’s tank tables.
All gauging must be performed according to the safety advice and directions given in paragraphs 5.4 – 5.10 above.
Gauging should preferably be carried out by the ship’s own crew using the ship’s own equipment, under supervision of the personnel responsible for the operation.
Taking soundings of interface level and ullage is normally done by means of a steel measuring tape equipped with a ground wire. The steel measuring tape must be grounded by way of connecting the grounding wire to the ship’s hull. Before a sounding pipe or a manhole is opened, it is important to check that the cable clamp is safely contacted to the hull, if necessary by scraping off paint, rust, etc. There is no risk of sparks from static electricity if the steel tape is electrically connected to the ship’s hull.
What is called “water-finding paste” may well be used on a normal steel measuring tape to sound the oil-water interface level. The tape is coated with this paste which turns red upon contact with water. The interface level can then be read on the tape. Alternatively the steel tape can be chalked with ordinary blackboard chalk. On some occasions the contrast between oil and water on the steel tape will be better with chalk than with water-finding paste.
The level of the oil-water interface level can also be established by a special oil-water interface meter which may consist of a steel measuring tape with a probe in one end and a handle, with an indicator, in the other end. The indicator gives a response for the conductivity of the medium into which the probe is immersed. When the probe is immersed only in the oil, the conductivity is rather low, but when the probe reaches the water interface the conductivity increases considerably. At this point, the probe’s (and thus the interface’s) distance from the handle can be read on the steel tape.
Sample custody and documentation
Samples and sampling equipment should be handled and stored so that the samples cannot be manipulated, mixed up, or otherwise be contaminated by strange oils. Samples should be handled as legal evidence and should be kept in a “chain of custody” until identification and possible legal procedure has been completed. Therefore, always use approved sealable and individually numbered safety bags with three detachable adhesive number labels with identical number (the same as on the bag).
Each safety bag number is unique for one specific sample. The number is the identification of the sample. One of the detachable number labels shall be affixed onto the glass sample bottle. The next number label shall be placed on the outer plastic jar and the third label on the Letter of Request (described below).
A sample label (see below) shall be affixed to each sample bottle.
Important documentation for the taking and shipping of oil samples
A Letter of Request with a specification of the request and information on enclosed samples (Appendix 1). Necessary information in the Letter of Request and/or in the sample bottle label is the following:
Sample labels shall be affixed onto all sample bottles.
Number labels from individually numbered safety bags shall be affixed onto all sample bottles.
Filling and labelling of sample bottles
As sample containers use 100 - 250 ml thick-walled wide-neck borosilicate glass bottles. A suitable inner neck diameter is 30 mm. The lid tightening should be of high quality. Use a new (unused) sample bottle for each sampling site.
If possible, avoid getting water into the bottle. One method to remove water from the bottle is to close the lid and hold bottle upside down for a minute. Then let the oil float upwards to the bottom of the bottle so that the water can be drained by opening the lid carefully.
Do not fill the bottle to a higher level than to 2 cm below the lower edge of the lid. If the bottle is completely filled of cold oil it may later leak when the oil volume increases at room temperature.
Packing of samples
An oil sample must be packed appropriately before it can be shipped to a laboratory for analysis. The sample is usually in either of the following forms:
Allow excess water to drain off from the sample. Check that the sample does not contain animal tissue which might rot during transport. Insert the sample into a sample bottle. The insertion of a sample pad can be facilitated by pushing the pad with the used clothes peg or a clean peg of any kind. Perform this without touching with fingers or contact with items that might contain disturbing contaminants.
Affix a sample label onto the sample bottle and a number label from an individually numbered safety bag.
Insert the bottle into a safety bag and seal the bag according to the bag’s instruction.
Put the bottle package into a 600 ml plastic jar which is used as an outer container. Affix the second number label onto the outside of this jar (keep the third number label for the Letter of Request).
The samples should be immediately sent to the Sample Co-ordinator. A quick handling of samples is important. If the transmittal is delayed the samples should be kept under a temperature of less than +4°C. The Sample Co-ordinator watches the continued shipping of the samples.
The plastic jar (with its content of a sample bottle in a sealed safety bag) should be placed in a cardboard box, before shipment, as shown in the figure to the right. If prescribed in local regulations the whole packaging must be approved and the cardboard box must wear an inscription which shows this approval (see the example under the cardboard box).
Shipping of oil samples
The Sample Co-ordinator collects all samples and fills in a Letter of Request which is sent to the laboratory together with the samples.
The Sample Co-ordinator should also call in special personnel if required from an Industrial Laboratory for conducting physical analyses. The purpose is to take samples on board a ship to investigate if an oil is persistent according to the specifications of the International Oil Pollution Compensation Funds. The Sample Co-ordinator judges if it is more appropriate for the local samplers to perform this work. In this case the Sample Co-ordinator acquires special sample containers from the Industrial Laboratory. Oil samples are to be considered as dangerous goods when they are shipped.
However, if contained and packaged as described above, they can normally be shipped as “limited quantities” which means simpler shipping requirements than for normal dangerous goods. Local regulations should always be followed.
Examples of sampling kits
Metal ring (for polyethylene cornet)
Holder for metal ring
Teflon® pad (20x30 cm) for thin oil films
Peg (for Teflon® pad) Line (for rod and peg)
Rod (for Teflon® pad) (perhaps not enough room in the case for this rod)
Sample bottle, 100 ml thick-walled borosilicate glass
Safety bag (20x30 cm), approved, sealable, individually numbered
Wiping cloth (or paper)
Sampling peg (for scraping small samples of oil)
Plastic bag (for filled sample bottles, garbage etc.)
Laminated oil sampling flow diagram (cf. Annex3, Section 5)
Laminated instruction ”Oil spill sampling” (cf. Appendix 1)
Laminated equipment list
Case with equipment for sampling on board ships
Oil sampling flow diagram
The sampling flow chart below highlights important observations in the sampling procedure and shows the order of the steps that should be taken.
ANNEX1: Request for analysis
To: Laboratory name and address
Request analysis of the samples listed below
ANNEX 2: Checklists for oil sampling
Collection of samples from the water surface
A whole chain of activities leads to the information to be presented about a certain spill. Sampling is the first step in the process of obtaining information about the spill. If the sampling is not done in a proper way the results of the analysis will not be as accurate as possible.
Samples can be taken from the water surface, suspected polluter or the shore line. It is important to take samples as often as possible. One reason is that the personnel will keep up their know-how. Another reason is that even if there is no suspected polluter when an oil spill is observed one might be identified at a later stage.
This document presents the purpose of sampling and how sampling activities can be organised.Training
All personnel involved in sampling need to be trained to assure the sampling is performed in a correct way. This is also something that will be questioned by lawyers in the legal process following an oil spill. When samples are taken at a suspected polluter it is important that the sampler has been working on board ships. This will make sure he/she will have the knowledge and experience of the piping systems in machinery spaces and cargo systems.
Training should be ongoing to ensure that the level of competence is maintained over time.Purpose of sampling
Sampling and subsequent analysis shall answer questions regarding the spills’ origin as well as their properties and effects. To accomplish this, samples should be taken for several different purposes, which are dealt with in this section.
Some spills may involve contacts and co-ordination with other countries regarding sampling and analysis. On some occasions, the International Oil Pollution Compensation Funds in London needs supplementary information. Occasionally, foreign agencies should be contacted to exchange samples, analysis results, examination reports, etc.Occupational safety
When necessary, the spill should be examined (analysed) to establish whether there are any health risks for the response personnel. The substance may be flammable and cause fire and/or explosion, or may be toxic and cause danger to health if inhaled or exposed to skin.Penal liability of the polluter
The responsible polluter should, if possible, be identified and be charged for the spill. This can be done by comparing chemical analyses of samples from the spill with samples from suspected sources. If identity is established between the spill and a suspected source, this can help to identify the polluter.Economic liability of the polluter
The results of sampling have often been used as a basis for compensation claims against the polluter. These claims may concern costs associated with response and cleanup measures, or damage to property, fishery, recreational areas, etc. Above all, it is important to tie the suspected polluter to the damage in order to confirm the claims. Supplementary analyses are sometimes needed to show if the oil has such properties (“is persistent”) so that compensation can be obtained from the International Oil Pollution Compensation Funds in London.Spill response planning
On some occasions, special analyses can give important support information for the planning of response and cleanup work. It is important to study chemical and physical property data of the substance when selecting equipment and methods as well as safety routines for the response operation.Short term environmental protection
The substance’s acute deleterious effects on the environment may vary considerably depending on its properties. Extremely viscous oils have lower tendency to smear beaches, plants and animals. Medium viscous oils create high risk for smearing. Low viscous oils give low risk for smearing, but dissolve greater amounts of dangerous components into the water body. Besides the substance itself it may also be necessary to sample and analyse the water column, sediment, organisms, etc.Long term environmental protection
Certain substances may cause long-term deleterious effects on the environment, and some species may be knocked out, or the environment be polluted for a long time. Assessment should be made to judge how the environment can be restored. It may be necessary to sample and analyse the substance itself, as well as water, sediment, organisms, etc.
Many, and sometimes tricky, questions are asked about the substance’s properties and effects, especially when facing a large or hazardous spillage. In such cases it is important to give rapid and correct information in order to reduce public concern and the spread of rumours. Sampling and analysis can thereby provide the basis for information to be given and for the choice of information channels. When informing the public, and those who are directly affected by the spill, it is important to account for certain data, for example:
The selection of techniques for the subsequent disposal is based on the spill’s volume and its properties. For instance, certain disposal plants cannot process oils with a water content which is too high. Others cannot process oils which contain too much debris. Certain oils may contain toxic (for example chloroorganic) compounds. Such impurities may put heavy demands on the disposal process technique. On such occasions, a special examination is needed to establish the oil’s properties and impurities.
Summary of purpose and types of samples
The table below summarises the various purposes of sampling, and types of samples that may be necessary to take during major spills of oil and hazardous materials at sea. The table also states by whom the various types of samples should be taken.
Responsibilities during sampling
Spills of oil and hazardous materials occur every day in the marine environment as well as in the inland aquatic environment. Although most of the spills are very small, they still often require sampling to get a chance of linking them to the responsible polluters and assessing the damage to environment. It is therefore important to trace all conceivable polluters as soon as possible. There is a great need for co-ordination as the sampling activities for spills and suspected sources may go on simultaneously at different places. This work may be performed by a permanent Sampling Co-ordinator within the environmental response organisation. This Co-ordinator should be subordinated to the District Chief of the Environmental Response Organisation. During the Organisation’s everyday work the Sampling Co-ordinator keeps record of spill samples from various sites and initiates sampling on board suspected sources when overlooked by the field officers.
The sampling activities may increase considerably during more significant accidents involving spills of oil and hazardous materials. Many different samples are taken for several different purposes. Many authorities and institutions may be involved in the sampling activities and a confusing situation may arise where different bodies work, perhaps without being aware of each other. On such occasions, it is crucial to co-ordinate the activities to avoid duplication of work, as well as to avoid missing chances of important sampling. Such co-ordination could also promote prevention of public concern and the spread of rumours that often occur during major and hazardous spill accidents. In this situation, the Environmental Response Commander should appoint an ad hoc Sampling Co-ordinator to be responsible for the overall co-ordination of all sampling work during the course of the response operation.
Whenever there is co-operation in a major spill accident between two or more different national response services, an agreement should be settled on a joint ad hoc Sampling Co-ordinator. The Sampling Co-ordinator should be responsible for the overall co-ordination of all sampling on land and at sea during the run of the response operation. When the accident response phase is finished, and the long-term cleanup work has started, the responsibility for sampling is normally handed over to the local Municipality. However, it is convenient that the original ad hoc Sampling Co-ordinator maintains the duty for sampling concerning the polluter’s penal and economic liabilities.
The contact network for the Sampling Co-ordinator and other bodies is shown in the chart below.
The duties of the Sampling Co-ordinator
The sampling coordinator, following the above tables, should:
Handling of spill information
A whole chain of activities lead to the information to be presented about the spill. This chain consists of:
Each step must be taken with care and accuracy. This is a prerequisite for compilation of an information report which is as comprehensive, clear and effective as the circumstances allow. Examples of points to be observed during sampling and the subsequent handling of samples are:
The Sampling Co-ordinator is responsible for transmission of samples to the appointed laboratories.
It is recommended that laboratories which will be used for the analysis are contacted prior to any oil spill to make sure templates for request for analysis (Appendix 2) are available and to establish channels for contact in case quick analyses are necessary.
It is important that a complete chain of custody is maintained. The samples should be kept under control from the initial sampling until the legal process is finalized.